Main purposes of role
·To support the Accounts Department Manager in the provision of Financial Services to the
·practice by providing competent and efficient assistance in Cashier / Book – Keeping duties.
·Key tasks (not an exhaustive list)
·To support the operation of the firms accounting system.
·To ensure that all banking is done daily as directed.
·To ensure that all cheques are written on correct amounts and Client Account is never allowed to overdraw.
·To enter postings to the accounts system on a daily basis.
·To ensure that new matters are recorded correctly.
·To assist in the entering of bills.
·To execute Telegraphic Transfers.
·To ensure that all authorised invoices are dealt with in a timely manner.
·To deal directly with File Handlers when receiving payment by cash or cheque.
·To ensure that all closed accounts are authorised and that nil balances are achieved before archiving.
·To support the operation of the departments credit control system.
·To manage own work allocation, productivity and quality of work with minimum supervision.
·To ensure all procedures already in place are followed.
·To put forward new ideas and ways of improving the department.
·Self-motivated and able to organise own work with minimum supervision.
·Copes effectively in demanding circumstances.
·Good time management, adopting a flexible approach to work.
·Demonstrates persistence and commitment to completing tasks and objectives.
·Delivers work output to the required standard.
·Pays attention to detail and quality of work.
·Demonstrates a commitment to improving working practices and supports company plans and policies.
Working with People
·Ability to build and maintain working relationships with others and is seen as ‘approachable’.
·Operates effectively as part of a team.
·Willing to offer help to all colleagues to ensure company success.
·Problem Solving Demonstrates sound judgement and good decision making when dealing with problems.
·Able to identify a problem arising and can develop a solution or take the correct course of action.
·Knows when to seek guidance or further input from others before taking action.
·Checks that information is accurate and complete.
·Looks for new solutions to problems as well as tried and tested methods.
·Able to express oneself both orally and in writing in a clear and constructive way.
·Willing to ask questions, listen to others views and accept advice.
·Willing to contribute ideas and seek improvements.
·Good client / Introducer / supplier handling skills both by telephone and face to face.
·Recent practical experience of accounts administration.
·Working knowledge of accounting principles.
·Working knowledge of credit control.
·Working knowledge of computers and software with good keyboard skills.
·Practical experience of handling client enquiries both face to face and by telephone.
·Knowledge and understanding of GDPR and Equality Standards
·Experience of working in a legal environment.
·Working knowledge of Solicitors Accounts Rules.
·Demonstrate a commitment to personal development.